> ## Documentation Index > Fetch the complete documentation index at: https://docs.canvascope.org/llms.txt > Use this file to discover all available pages before exploring further. # Organize your library > Browse, sort, favorite, and file your documents into folders, open several at once, and get back anything you delete. The library is where every document, notebook, and scan you keep in Lectra lives. You can sort and filter it, file documents into folders, star the ones you use most, and open two documents side by side. Everything in the library is stored on your iPad, so it works without an internet connection. ## Find your way around On a full-width iPad, the library has a sidebar on the left and your documents on the right. | Sidebar item | What it shows | | - | - | | **Documents** | Your whole library: documents, notebooks, scans, and folders. The page title reads **Lectra**. | | **Scope Inbox** | Files you sent to your iPad from Scope. A number shows how many are new. To learn more, see [Files from Scope](/lectra/import#files-from-scope). | | **Favorites** | Documents you starred, plus the ones you opened recently. | | **Projects** | Python notebooks, code projects, and terminals. To learn more, see [Python](/lectra/python) and [Jupyter notebooks](/lectra/jupyter-notebooks). | | **Remote Desktop** | Your Mac, if you set one up. To learn more, see [Remote Desktop](/lectra/remote-desktop). | When Lectra has less room, for example in Split View or Slide Over, the sidebar becomes a tab bar at the bottom with **Documents**, **Inbox**, **Favorites**, and **Projects**. At the top of **Documents**, a **Recents** row shows up to 24 documents you opened recently. It appears in grid view when you aren't selecting items. ### The library toolbar The toolbar at the top of **Documents** has these controls: * **Search**: searches your whole library. To learn more, see [Search](/lectra/search). * **Filter**: shows **All**, only **Documents**, or only **Folders**. It's available at the top level of your library. * **View**: switches between **Grid** and **List**, and sets the sort order. * **Select**: lets you act on several items at once. * **New**: creates a notebook, scan, or folder, imports a file, or starts a recording. When the window is narrow, the toolbar shrinks to a **+** button and a **•••** button (**More library options**). The **•••** menu holds **Search**, **Select**, **Filter**, **View**, **Sort**, and **Recently Deleted**. ## Sort and filter In the toolbar, tap the view button. On a narrow window, tap **•••**, then tap **View** or **Sort**. Under **Layout**, tap **Grid** or **List**. Lectra remembers your choice. Under **Sort By**, tap one of the following options: * **Date Created** * **Last Modified** (the default) * **Name** * **Type** Folders always sort by name when you choose **Name** or **Type**, and by creation date otherwise. In list view, each row shows the date, a backup status, a star, and a menu. To learn what the backup status means, see [Backups](/lectra/backups#check-a-documents-backup-status). ## Open documents Tap a document's thumbnail or title to open it. If a document isn't on this iPad, for example because you removed its download, Lectra downloads it first. You need an internet connection and must be signed in. ### Open several documents in tabs You can keep more than one document open and switch between them with tabs. In the library, tap a document to open it. In the editor, tap **More actions** (the ellipsis button), then tap **New Tab**. If you already have tabs, tap **+** (**Open another document**) next to them. In **Open in New Tab**, tap the document you want. It opens in a new tab. When two or more documents are open, tabs appear next to the document title on a wide screen, or in a strip above the page on a narrower one. On a narrow window, a chip such as **3 tabs** lists every open document. * To switch documents, tap a tab. * To rename the current document, tap its tab. * To close a tab, tap the **x** on it. * To reorder tabs, drag a tab, or touch and hold it and then tap **Move Left** or **Move Right**. Lectra reopens the same tabs the next time you open a document. Each tab comes back to the page you left it on. Switching tabs reopens the document, so undo history starts fresh in each tab you switch to. Your work is always saved before you switch. ### Open two documents side by side On an iPad with enough room, you can show two documents next to each other. Each side has its own toolbar, pages, and undo history. 1. In the editor, tap **More actions**, then tap **Open in Split View…**. 2. In **Open in Split View**, tap the second document. Drag a tab onto the left or right side of the page. The document opens on that side, and its tab closes. Touch and hold a document's thumbnail, then drag it to the **Split View** strip on the right edge of the screen. * To resize the two sides, drag the divider between them. It snaps to the middle. * To work in one side, tap it. The other side dims slightly. * To close one side, tap **Back** in that side's toolbar. If the window gets too narrow for two documents, both stay open and a switcher at the top lets you move between them. ## Star your favorite documents To star a document, tap the star on its thumbnail. To remove the star, tap it again. Starred documents appear under **Favorite Documents** in **Favorites**. The same page also lists up to 12 **Recently Opened** documents. To find a document there, use the **Search favorites and recents** field, which matches titles. ## Organize documents into folders ### Create a folder In **Documents**, tap **New**. Tap **Folder**. In **Create Folder**, type a name, then tap **Create**. Lectra creates new folders at the top level of your library. To put a folder inside another folder, move it there afterward. You can't name a folder **Scope Inbox** or **Canvascope Inbox**. Lectra uses those names for files sent from Scope. ### Rename a folder or change its look Tap the **…** button on the folder. Edit the name in the **Folder name** field. The new name saves when you tap Return or close the options. Tap **Color** and pick **Red**, **Orange**, **Yellow**, **Green**, **Teal**, **Purple**, **Pink**, or **Gray**. Or tap **Icon** and pick **Folder**, **Course**, **Work**, **Reading**, **Reports**, or **Notes**. The folder options also include **Move**, **Export**, and **Move to Recently Deleted**. ### Move documents and folders Use any of these methods: * Tap the **…** button on a document or folder, tap **Move**, choose a destination, then tap **Move to "folder name"**. To move it back to the top level, choose **Documents**. * Touch and hold a document or folder, then drag it onto another folder. * Tap **Select**, select several items, then tap **Move**. In the move sheet, the **Search folders** field filters the list, and the folder that holds the item now is marked **Where this is now**. Folders in **Scope Inbox** are managed by Scope. You can't rename them or add files to them, but you can move files out of them into your own folders. ### Delete a folder Tap the **…** button on the folder. Tap **Move to Recently Deleted**, then tap **Delete Folder** to confirm. Deleting a folder removes the folder only. The documents inside it move to **Documents**. Before you delete a folder that contains other folders, move those folders out first. ## Manage a document Tap the **…** button on a document (in list view, the menu button at the end of the row). The menu has these items: | Menu item | What it does | | - | - | | **Duplicate** | Makes a copy named "*title* Copy". The copy is the document as you imported it, without your markup. | | **Move** | Moves the document to another folder. | | **Export** | Shares the document's file as you imported it, without your markup. To share a copy with your markup, see [Export and share](/lectra/export-and-share). | | **Keep on This Device** | Keeps the document downloaded on this iPad, even when space runs low. Tap **Stop Keeping on This Device** to undo. Available when you're signed in. | | **Remove Download** | Frees up space by removing the document from this iPad. It stays in your library and downloads again when you open it. Available when you're signed in. | | **Move to Recently Deleted** | Deletes the document. You can restore it for 30 days. | Lectra doesn't remove a download when doing so could lose work. For example, if your handwriting on a document exists only on this iPad, you see a message that the document is staying put. To rename a document, open it, tap its title at the top of the editor, then tap **Rename**. ### Download status When you're signed in, a document's thumbnail can show an icon for where it is: * **Not downloaded**: the document is kept in your library but isn't on this iPad. Open it to download it. * **Downloading**: the document is coming to this iPad. * **Offline**: Lectra couldn't reach your library yet. The document on this iPad is safe. To learn how backups work, see [Backups](/lectra/backups). ## Select several items In the toolbar, tap **Select**. Tap each document or folder you want. To select everything in view, tap **Select All**. In the bar at the bottom, tap **Move**, **Export**, or **Delete**. If Apple Intelligence is on, you can also tap **Ask** to ask about two or more documents at once. **Export** in select mode shares each document with your markup on its pages. To learn about **Ask**, see [Apple Intelligence](/lectra/apple-intelligence). When you're done, tap **Cancel**. ## Delete and restore documents ### Delete a document Tap the **…** button on the document. Tap **Move to Recently Deleted**, then tap **Move** to confirm. A message confirms the move. To bring the document back right away, tap **Undo** in that message. ### Restore a deleted document In **Documents**, tap **•••** (**More library options**), then tap **Recently Deleted**. Tap **Restore** next to the document, or swipe right on it. To restore everything, tap **•••**, then tap **Restore All**. The **•••** button appears when the library window is too narrow for the full toolbar. If you don't see it, make the Lectra window narrower, for example by opening another app next to it in Split View. ### How long deleted documents stay | Document | How long it stays in Recently Deleted | | - | - | | Backed up to your account | 30 days. Each row shows how many days are left. | | Never backed up | Until you delete it. The row says **Not backed up, so it stays here until you delete it**. | To delete a document for good before then, swipe left on it and tap **Delete Now**, or tap **•••** and then **Delete All**. If the document was never backed up, this is the only copy, and it can't be restored afterward. ## Add Lectra widgets You can add Lectra to your Home Screen, Lock Screen, and Control Center to get back to your notes faster. | Widget | Where | What it does | | - | - | - | | **Recent Notebooks** | Home Screen | Opens what you were writing recently. | | **Folder** | Home Screen | Shows notebooks from a folder you choose. | | **Quick Actions** | Home Screen | Starts a new notebook, a scan, or a search in one tap. | | **Lectra** | Lock Screen | Opens your latest notebook. | | **New Notebook** and **Scan Document** | Control Center | Start a notebook or a scan. | To add a widget, touch and hold an empty area of your Home Screen, tap **Edit**, then tap **Add Widget** and search for Lectra. You can also touch and hold the Lectra app icon for **New Notebook**, **Scan Document**, and **Search Library**. ## Related Add PDFs, images, and other files. Find words in documents and handwriting. 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